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EUCASS, the European Conference for Aeronautics and Space Sciences, is a non-profit academic association dedicated to the advancement of European aerospace sciences. Its mission is to foster exchange between scientists and engineers, to bring the promising discoveries to the attention of end users and to contribute to the public policy dialog with decision makers. It is operated by dedicated goodwill people that ambition to offer you the best possible service, thus contributing to the welfare of European Aerospace.
We at EUCASS are doing our best to serve you through the conferences we prepare and the news bulletins that cover, among other topics, the latest discoveries published in European journals and the patents posted by the European Patent Office.
We of course need to liaise with you via email while being fully committed to protecting your privacy and adhering to rigorous work ethics.
This Privacy Policy statement hereunder explains how we collect and use your personal data and which rights
and options you have in this respect.
Please also refer
to our cookie policy which details the use of cookies and
other web tracking devices via our website.
If you have any questions please contact privacy@eucas.eu.
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| 1.2 |
Who is
responsible for processing your data?
EUCASS,aisbl
Chaussée de
Waterloo, 72
B-1640
Rhode-Saint-Genèse
Belgium
BCE Number
(Belgian business registry number): BE0882.078.804
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| 1.3 | This Policy
applies where EUCASS is acting as a data controller with respect to
the personal data of our website visitors and service users; in
other words, where we determine the purposes and means of the
processing of that personal data.
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| 1.4 | EUCASS uses
cookies on its website. When those cookies are not strictly necessary
for the provision of the EUCASS website and services, your consent
will be asked when you first visit the EUCASS website.
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| 1.5 | Our website
incorporates privacy controls which affect how we will process your
personal data. By using the privacy controls, you can specify
whether you would like to receive direct marketing communications
and limit the publication of your information. You can access the
privacy controls via this link.
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| 1.6 | In this policy,
"we", "us" and "our"refer to EUCASS,and
the “User” refers to the data subject
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| The personaldata we collect may include different kind of data according to the
following classification:
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| 2.1 | Contact information, such as your first name, surname, job title, affiliation, birthday and place;
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| 2.2 | Banking
information necessary for the service, such as bank account numbers,
IBAN and BIC/SWIFT, credit/debit card numbers, security code numbers;
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| 2.3 | Billing
information such as VAT number, business registration number;
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| 2.4 | Communication
between the user and EUCASS such as telephone number, mobile
telephone number, fax number email address, postal address including
home address and email address;
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| 2.5 | Voluntary
information provided by the User for purposes specified in the
Policy, the general terms and conditions to participate in the
conferences and workshops, the Cookie Policy, on the Website or any
other medium of communication used by EUCASS;
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| 2.6 | Additional User
information requested by EUCASS to identify the User or to prevent
the User from violating any of the provisions of the Policy;
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| 2.7 | Cookies on our
Website: cookies may be used to facilitate and optimize the technical
management of the website, such as the User’s browsing
preferences, date and time of access to the website, the pages
visited. Information on the Cookies is included in the EUCASS Cookie
Policy here.
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| 3.1 | We may process
data about your use of our website and services ("usage data").
The usage data may include your IP address, geographical location,
browser type and version, operating system, referral source, length
of visit, page views and website navigation paths, as well as
information about the timing, frequency and pattern of your service
use.
The source of the
usage data is our analytics tracking system. This usage data may be
processed for the purposes of analysing the use of the website and
services.
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| 3.2 | We may process
your account data ("account data"). The account data may
include your name and email address. The source of the account data
is you or your employer. The account data may be processed for the
purposes of operating our website, providing our services, ensuring
the security of our website and services, maintaining back-ups of
our databases and communicating with you.
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| 3.3 | We may process
your information included in your personal profile on our website
("profile data"). The profile data may include your name,
address, telephone number, email address, profile pictures, gender,
date of birth, interests and hobbies, educational
details and employment details. The profile data may be processed
for the purposes of enabling and monitoring your use of our website
and services.
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| 3.5 | We may process
information that you post for publication on our website or through
our services ("publication data"). The publication data
may be processed for the purposes of enabling such publication and
administering our website and services.
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| 3.6 | We may process
information relating to transactions, including purchases of goods
and services, that you enter into with us and/or through our website
("transaction data").
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| 3.7 | We may process
information that you provide to us for the purpose of subscribing to
our email notifications and/or newsletters ("notification
data"). The notification data may be processed for the purposes
of sending you the relevant notifications and/or newsletters.
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| 3.8 | We may process
information contained in or relating to any communication that you
send to us ("correspondence data"). The correspondence
data may include the communication content and metadata associated
with the communication. Our website will generate the metadata
associated with communications made using the website contact forms.
The correspondence data may be processed for the purposes of
communicating with you and record-keeping.
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| 3.9 | We may process
any of your personal data identified in this policy where necessary
for the establishment, exercise or defence of legal claims, whether
in court proceedings or in an administrative or out-of-court
procedure.
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| 3.10 | We may process
any of your personal data identified in this policy where necessary
for the purposes of obtaining or maintaining insurance coverage,
managing risks, or obtaining professional advice. The legal basis
for this processing is our legitimate interests, namely the proper
protection of our business against risks.
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| 3.11 | In addition to
the specific purposes for which we may process your personal data set
out in this Section 3, we may also process any of your personal data
where such processing is necessary for compliance with a legal
obligation to which we are subject, or in order to protect your
vital interests or the vital interests of another natural person.
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| 4.1 | EUCASS treats
your personal data as confidential information and will not
communicate them to third parties under any condition other than
those specified in the Policy, such as to achieve the objectives set
out and defined in point 4.2 or in the conditions in which the law
requires it to do so.
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| 4.2 | EUCASS may
communicate its Users’ personal information to third parties to the
extent that such information is necessary for the performance of a
contract with its’ Users. In such case, these third parties will
not communicate this information to other third parties, except in
one of the two following situations:
- The
communication of this information by such third parties to their
suppliers or subcontractors to the extent necessary for the
execution of the contract
- Where such
third parties are obliged by the regulations in force to communicate
certain information or documents to the competent authorities in
the field of countering money laundering, as well as, in general,
to any competent public authority
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| 4.3 | The
communication of this information to the aforementioned persons
shall, in all circumstances, be limited to what is strictly
necessary or required by the applicable regulations.
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| 8.1 | Subject to
certain legal conditions, the User has the right:
- to access and verify
- the User may, at any time, have
access to the personal data that EUCASS holds on him and check if he
is in the EUCASS database. EUCASS asks the User to make his request
by mail or email to the data controller in order to be able to
identify him with certainty, and provide EUCASS with the Users’
first name, surname, complete address, and a copy of the identity
card or passport in order to ensure that only the User accesses his
data
- to object
- at any time to the use of his personal data by
EUCASS and its partners, by sending his request to:
privacy@eucass.eu
- to rectify or erase
- the User may at any time ask
EUCASS to correct the data concerning him, and where appropriate
request the deletion of his personal data, except those which EUCASS
has a legal obligation to keep on record, by sending a written
request, accompanied by a copy of his ID card or passport, to the
data controller by email: privacy@eucass.eu, or by regular mail to:
EUCASS Privacy
72 Chée de Waterloo
1640 Rhode-Saint-Genèse
Belgium
- to restrict processing
- the User may, in particular, obtain a
limitation of the processing when he has objected to the processing,
when he disputes the accuracy of the data, or when he considers that
the processing is illegal.
- to allow data sharing with third party
- the User has the right to receive a copy
of the data that EUCASS holds on him and may ask EUCASS to send this
data to another data controller.
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| 8.2 |
EUCASS will
consider any requests or complaints received and provide the User in
a timely manner with a response. If not satisfied, the User may take
a complaint to the relevant privacy regulator.
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| 10.1 | The validity,
interpretation and/or implementation of the Policy are subject to
Belgian law, to the extent permitted by the provisions of applicable
private international law.
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| 10.2 | In the case of
a dispute relating to the validity, interpretation or implementation
of the Policy the courts and tribunals of Brussels have exclusive
jurisdiction, to the extent permitted by the provisions of
applicable private international law.
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| 10.3 | Before taking
any steps towards the judicial resolution of a dispute, the User and
EUCASS will undertake to attempt to resolve it amicably. To this
end, they shall first contact each other before resorting, where
appropriate, to mediation, arbitration, or any other alternative
method of dispute resolution.
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