Public Policy

Urgent, important

 
EU about funding priorities


Eucass has observer status in the Initiative for Science in Europe (ISE).

It relays its actions, particularly that which is aimed at collectively responding to EU about funding priorities. This may be of critical importance to your own research over the coming years.

Dear 7th EUCASS Conference participant

 

Thank you for joining us in Milan last July. In total, you were 600+ delegates including 160 students. To us, this was extremely gratifying and it appears you appreciated the event quite a lot!

Special thanks to the 254 of you who took time to answer our “feedback questionnaire”. You were 43%, quite a nice score! Your comments are very detailed and will undoubtedly help us to prepare an even better congress in 2019. The following chapters summarize the main findings. Please contact us if you wish to read the complete feedback document.
 

You find the document in pdf format here.

The conference has been held using five parallel symposia dealing with aspects of:

  • SI      SYSTEM INTEGRATION on Aircraft and Space Launch Vehicles
  • FP     FLIGHT PHYSICS for Aircraft and Launch Vehicles including Re- Entry Bodies
  • SM   STRUCTURES AND MATERIALS for Aeronautics and Space Systems
  • FD    FLIGHT DYNAMICS/ GNC and AVIONICS for Aeronautics and Space Applictions
  • PP     PROPULSION PHYSICS for Air-Breathing and Rocket Engines

A poster session was present as well. 

Version 1.0 (18/05/2018). For any inquiry about the contents of this privcacy policy, contact us at the This email address is being protected from spambots. You need JavaScript enabled to view it. email address. 

1 Introduction

1.1 We are committed to safeguarding the privacy of the EUCASS association.

1.2 This policy applies where we are acting as a data controller with respect to the personal data of people being in contact with EUCASS; in other words, where we determine the purposes and means of the processing of that personal data.

1.3 We use web beacons on our Newsletter for analytics (i.e. to know which links attract more attention). Insofar as those web beacons are not strictly necessary for the provision of the EUCASS Newsletter, we will ask you to explicitly consent to their use.

1.4 Our website incorporates privacy controls which affect how we will process your personal data. By using the privacy controls, you can receive (1) relevant  invitations to our events, such as our conferences and workshops, and (2) the EUCASS newsletter as well as relevant information issued by our partners. You can access the privacy controls via this link.

1.5 In this policy, "we", "us" and "our" refer to:

EUCASS AISBL
Chaussée De Waterloo 72
Rhode-St-Genese
B-1640 Belgium

2. How we use your personal data

2.1 In this Section 2 we have set out:

(a) the general categories of personal data that we may process;

(b) in the case of personal data that we did not obtain directly from you, the source and specific categories of that data;

(c) the purposes for which we may process personal data; and

(d) the legal bases of the processing.

2.2 We may process data about your use of our EUCASS Newsletter ("usage data”). The usage data may include your IP address, geographical location, browser type and version, operating system, referral source, length of visit, page views and website navigation paths, as well as information about the timing, frequency and pattern of your service use. The source of the usage data is https://www.phplist.org/. This usage data may be processed for the purposes of analysing which topics are of interest.

The legal basis for this processing is our legitimate interests, namely provide news more useful to our target audience.

2.3 We may process your account data ("account data”). The account data may include your name, email address. The source of the account data is you or someone who registered you (you always had and have the opportunity of requesting your removal from our data). The account data may be processed to provide our services, ensuring the security of our services, maintaining back-ups of our databases and communicating with you.

The legal basis for this processing is our legitimate interests.

2.4 We may process your information included in your personal profile on our Newsletter ("profile data”). The profile data may include your name, Office address, Office telephone number, Office email address, scientific interests and hobbies, educational details, employment details, participation status at our biennial congress or ATW events. The profile data may be processed for the purposes of enabling and monitoring your use of our Newsletter.

The legal basis for this processing is our legitimate interests, namely providing a Newsletter useful to you.

2.5 We may process information that you send us (to the editors emails or to This email address is being protected from spambots. You need JavaScript enabled to view it.) for publication on our Newsletter ("publication data”). The publication data may be processed for the purposes of enabling such publication and administering the Newsletter.

The legal basis for this processing is our legitimate interests, namely the proper administration of our Newsletter.

2.6 We may process information that you provide to us for the purpose of subscribing to our Newsletter ("notificationdata”). The notification data may be processed for the purposes of sending you the relevant notifications and/or newsletters.

The legal basis for this processing is our legitimate interest to reach people that already participated in our events and are members of our associations or consent for others.

2.7 We may process information contained in or relating to any communication that you send to us ("correspondence data”). The correspondence data may include the communication content and metadata associated with the communication. Our website will generate the metadata associated with communications made using the website contact forms. The correspondence data may be processed for the purposes of communicating with you and record-keeping.

The legal basis for this processing is our legitimate interests, namely the proper administration of our website and business and communications with users.

2.8 We may process any of your personal data identified in this policy where necessary for the establishment, exercise or defence of legal claims, whether in court proceedings or in an administrative or out-of court procedure.

The legal basis for this processing is our legitimate interests, namely the protection and assertion of our legal rights, your legal rights and the legal rights of others.

2.9 We may process any of your personal data identified in this policy where necessary for the purposes of obtaining or maintaining insurance coverage, managing risks, or obtaining professional advice.

The legal basis for this processing is our legitimate interests, namely the proper protection of our association against risks.

2.10 In addition to the specific purposes for which we may process your personal data set out in this Section 2, we may also process any of your personal data where such processing is necessary for compliance with a legal obligation to which we are subject, or in order to protect your vital interests or the vital interests of another natural person.

2.11 Please do not supply any other person's personal data to us, unless we prompt you to do so.

3 Providing your personal data to others

We will not disclose your personal data to any member of external companies and associations unless the disclosure is necessary for the organization of future editions of events and/or conferences that you have attended in the past.

3.1 We may disclose your contact data (name, email address, scientific interests) to our suppliers or subcontractors identified at https://www.eucass.eu/3rdparty insofar as reasonably necessary for events organization.

Each such third party will act as a data controller in relation to the contact data that we supply to it; and upon contacting you, each such third party will supply to you a copy of its own privacy policy, which will govern that third party's use of your personal data.

3.2 In addition to the specific disclosures of personal data set out in this Section 3, we may disclose your personal data where such disclosure is necessary for compliance with a legal obligation to which we are subject, or in order to protect your vital interests or the vital interests of another natural person.

4 International transfers of your personal data

4.1 In this Section 4, we provide information about the circumstances in which your personal data may be transferred to countries outside the European Economic Area (EEA).

4.2 The hosting facilities for our website and services are situated in Belgium (BE).

4.3 The PCOs (Professional Conference Organizer) that works with our association are situated inside the European Economic Area (EEA). They may, however, interact with LEOs (Local Event Organizers) outside the EEA should an event be hosted in a not EEA country. The 3rdparty PCOs working with us will use appropriate safeguards, namely the use of standard data protection clauses adopted or approved by the European Commission (according to the GDPR directive).

4.4 You acknowledge that personal data that you submit for publication through our website or services may be available via the internet, around the world. We cannot prevent the use (or misuse) of such personal data by others.

5 Retaining and deleting Personal Data

5.1 This Section 5 sets out our data retention policies and procedures, which are designed to help ensure that we comply with our legal obligations in relation to the retention and deletion of personal data.

5.2 Personal data that we process for any purpose or purposes shall not be kept for longer than is necessary for that purpose or those purposes.

5.3 We shall retain your personal data as follows:

(a) Active users data will be kept as for 5.2.

(b) Inactive Contact and Profile data will be retained for a minimum period of 1 year following 25/05/2018, and for a maximum period of 3 years following 25/05/2018.

In particular, personal data of a user that has un-subscribed but not requested the data to be immediately removed from our systems will be kept on our our systems up to 12 months to give the user the possibility of re-subscribing.

Starting the 25/05/2018, data of inactive users older than 12 months will be removed from our systems.

However this data will continue to reside in our backups for their retention time, up to 3 years.

In other words, should a user unsubscribe the 26/05/2018 without explicitly requesting the deletion of his data, our systems will have his information available until 25/05/2019, when this data will be purged.

A backup done the 24/05/2019 may however be keep for safekeeping until 25/05/2021, bringing the time between the first un-subscription (26/05/2018) and the complete removal of the data from our systems (25/05/2021) to 3 years.

Backups are stored safely in our premises, are not cloud based and not connected to the internet.

(c) Right to be forgotten: should a request be sent to This email address is being protected from spambots. You need JavaScript enabled to view it. for immediate removal of personal data, this request will be honored in due speed with a confirmation email sent back. Appropriate steps will be taken before to verify the authenticity of the request.

However due to technical reasons, it is not possible to remove this data from the existing backups.

The request will be kept until the last backup having the user data has expired, to avoid restoring it after hardware failures, natural disasters, and all those circumstances that request the use of backup.

Once the last backup has expired, a final confirmation email will be sent to the requester and the data of the request will be deleted.

In turn the cancellation request may live in other backups for up to 1 year.

5.5 Notwithstanding the other provisions of this Section 5, we may retain your personal data where such retention is necessary for compliance with a legal obligation to which we are subject, or in order to protect your vital interests or the vital interests of another natural person.

6 Amendments

6.1 We may update this policy from time to time by publishing a new version on our website.

6.2 You should check this page occasionally to ensure you are happy with any changes to this policy.

6.3 We may notify you of changes to this policy by email should the change warrant such attention.

7 Your rights

7.1 You may instruct us (via the This email address is being protected from spambots. You need JavaScript enabled to view it. email address) to provide you with any personal information we hold about you; provision of such information will be subject to:

(a) the payment of a fee (currently fixed at EUR 1); and

(b) the supply of appropriate evidence of your identity (for this purpose, we will usually accept a photocopy of valid ID card).

7.2 We may withhold personal information that you request to the extent permitted by law.

7.3 You may instruct us at any time not to process your personal information for marketing purposes.

7.4 In practice, you will usually either expressly agree in advance to our use of your personal information for marketing purposes, or we will provide you with an opportunity to opt out of the use of your personal information for marketing purposes.